Human Resource Officer Job Vacancy

We are looking for a hardworking and reliable HR administrative officer to join our organization.

If you are passionate about HR operations and you would like to give your contribution in creating a great organization culture, this is the right position for you.

The officer will be a human resources generalist who, working with the senior leadership team, will be responsible for delivering innovative and strategic people solutions. He/she will act as an employee champion and change agent through anticipation of human resources-related needs and formulating strategies to deliver value added services to management and employees that reflect the objectives of the organization. The officer will be responsible for the administrative functions of the organization, including supervising procurement and other general support staff.


HR Administrative Officer job duties and responsibilities

Recruitment:

·         Initiate transparent and competitive recruitment and selection processes (from the review of job descriptions to the screening of candidates) as well as ensuring the timely management of the process.

·          Provide advice on recruitment and selection processes in line with organization guidelines and policies, leading to the timely sourcing, selection and placement of the required talent.

·          Provide advice on effective succession management and workforce planning through timely and accurate projection of vacancies and staffing requirements

Performance Management

·         Provide advice on the performance management and development (PMD) process and regularly monitor PMD completion rates, providing updates to senior management.

·         Work with head of departments to develop and or update key performance indicators and ensure timely appraisals are done

·         Facilitating trainings to embrace a performance management culture in the organization.

·         Work closely with management and employees to improve work relationships, build morale, and increase productivity and retention

HR Advisory

·         Provide advice and support to managers and staff on human resources related matters.

·         Advocate for the best application of HR practices, staffing, development, and organizational planning and design.

·         Advise management on the legal and other implications resulting from HR related decisions.

·         Keep records and compliance with the Protection of Personal Information Act and internal policies and procedures.

·         Maintain knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.

·          Participate and/or lead special human resources projects

Staff development and career support

·         Identify and analyze staff development and career support needs and design programs to meet identified needs.

·         Prepare monitoring reports on staff development and career support programmes,

·         Provide advice on mobility and career development to staff.

·         Work closely with line managers to assess training needs and identify training programs for staff at all levels throughout the organization

General HR & Admin operations

·         Maintaining employee files by making sure all personnel files have the necessary documents-contracts, personal information form, performance appraisals, statutory documents, academic certificates, CVs etc

·         Maintaining records on contract expiry dates and flagging contracts that are due to expire. Ensure all staff have valid contracts

·         Monitors annual leave, R&R and sick leave entitlements for all staff. Works with all supervisors to ensure that they have a leave plan in place for their teams.

·         Put in place initiatives to promote and preserve the culture of the organization by providing advice and guidance on general matters concerning employees

·         Ensure health and safety standards are adhered to by all the staff members

·         Take charge of day to day ad hoc administrative work in the department and perform other duties as assigned

·         Manages and resolves complex employee relations issues. Conducts effective, thorough and objective investigations

·         Prepare reports to the Manager, Director and Board requirements

  • Manage and update HR databases with different information such as new hires, terminations, sick leaves, warnings, vacation and day offs.
  • Help organize and manage new employee orientation, on-boarding, and training programs. 

Strategy

·         Support the organization with organizational design processes.

·         Assist with planning, formulation and implementation of an effective HR strategy aligned to overall BCK strategy

·         Provide strategic guidance and coaching to guide the management on varied HR matters

HR Administrative officer job requirements

Requirements:

·         Degree in human resources management, business administration or higher diploma in similar field

·         Membership with IHRM or relevant professional body preferred.

·         At least two years’ working experience in a similar role, preferably with a National NGO and good knowledge of HR best practices and standards.

·         Excellent experience in and knowledge of labour laws, regulations, policies, principles, concepts, and best practices.

·         Proactive approach to work and good self-motivation

·         Strong organizational and problem-solving skills

·         Excellent inter-personal skills and ability to deal with people from different cultures.

·         Demonstrated commitment to respect, equity, diversity, and inclusion including gender equality.

·         Ability to deal authoritatively with a range of partners.

·         A strategic thinker with strong leadership capabilities, highly motivated, committed and goal orientated.

·         Ability to work flexibly and to adapt to changing demands and circumstances.

  • Excellent organizational and time-management skills
  • Data-driven mindset

How To Apply

If interested in this position apply with your CV and cover letter as one file indicating a summary of your key qualifications and expected salary and benefits to application@bluecrosskenya.org with the job title: Human Resources and Administration Officer, on the subject line to be received no later than February 23rd, 2024. Please note we will not accept applications not having a CV and cover letter. Only shortlisted candidates will be contacted for interviews.

Blue Cross Kisumu is recruiting a full time MONITORING, RESEARCH AND REPORTING, Officer.

The Purpose:

Blue Cross Kisumu is seeking to recruit a suitable candidate for the Position of MONITORING, EVALUATION AND REPORTING OFFICER to support the monitoring, evaluation, learning and research function of Blue Cross Kisumu. The Monitoring and Evaluation officer will be responsible for and support the Manager in the development of frameworks, tools and mechanisms to aid in monitoring and evaluation of Blue Cross Kisumu projects and key strategies as well as provide support in the development and continuous improvement of strategies in Blue Cross key technical sectors through monitoring and evaluation processes. The role holder assists in undertaking data collection, research, surveys, evaluations and other MEARL activities for the organization.

The M&E Officer will be responsible for the monitoring and ensuring high quality and timely inputs, and for ensuring that the project maintains its strategic vision and that its activities result in the achievement of its intended outputs in a cost effective and timely manner.

Major Duties Include:

The Monitoring and Evaluation Officer will have the following duties and responsibilities:

  • Follow up with on the base line study.
  • Responsible for the Project database ensuring project information is up-to-date and accurate.
  • Develop and update the project monitoring plan and monitor the indicators of the project.
  • Recommend further improvement of the logical frame work.
  • Responsible for the data collection, compilation and analysis.
  • Responsible for designing and implementing the M&E activities of the Project.
  • Develop monitoring and impact indicator for the project success.
  • Monitor and evaluate overall progress on achievement of results.
  • Monitor the sustainability of the project’s results.
  • Provide feedback to the Project Manager on project strategies and activities;
  • Prepare monitoring reports using data collection tools
  • Identifying and documenting lessons learnt; collecting information for case studies; writing and preparing success stories, and facilitating periodic reviews, and prepare presentation on achievement of the project.
  • Assisting in preparing quarterly and annual progress reports in cooperation with the Project Manager and the project team.
  • Participate in dissemination of research findings and policy dialogue with relevant offices
  • Prepare policy briefs and fact sheets from the projects’ findings.
  • Lead the process of obtaining ethical approval for research projects.
  • Participate in the development of research proposals.

Job Qualifications:

  • Bachelor Degree in development, management, economics, business administration, or related field.
  • A relevant master’s degree is desired.
  • A minimum of four years’ experience with in M&E in NGOs.

Skills and Personal attributes:

  • Proficiency in writing in English.
  • Experience in Qualitative and Quantitative Research
  • Computer (MS-Office including MS-Project)
  • Strong written and oral communication skills
  • Adapt skills in project cycle management
  • Working within a team
  • Ability to work under pressure.
  • Experience in engaging policy makers with research evidence.

All interested candidates should send a detailed CV and a cover letter.  The cover letter should include the applicant’s expectations of the position and how his/her qualifications relate to the vacancy.  Please send CVs to Blue Cross Kisumu with subject Monitoring, Research and Reporting Officer at:

Email: application@bluecrosskenya.org

Website: www.bluecrosskenya.org

APPLICATIONS MUST BE RECEIVED NO LATER THAN 13TH JANUARY 2023

Only short listed applicants will be contacted.

Blue Cross Kisumu is an equal opportunity employer and encourages women to apply for this position